We have learnt how to write letters to friends or family members. Let us now consider a different situation. There comes a time when as a student we need emergency leave from scholar few privileges in our schools. In this situation whom do we turn to? It is the school Headmaster or our teacher. From leave application to special request, students can address the Principal for various reasons but your letter must be formal and free of grammatical errors. The letter must be unambiguous and to the point. The following are the sample format of application to principals that can be put into use in most of the plots.
Set 1
Question-1: Imagine you are Brishti Sen. Your father has been transferred to Patna. Write an application to the headmaster requesting him to issue a transfer certificate.
Hints: Share your identity- The reason for writing the letter- Details of your father’s transfer- Thank him for his time
2D, Vikas Nagar,
Kanpur- 208002,
April 12, 2021.
To
The Headmaster,
D.A.V School,
14 Kalpi Road,
Kanpur- 208012.
Sub: Application for issuance of Transfer Certificate.
Respected Sir,
With all due respect, I beg to inform you that I Brishti Sen, Class- IX, Section- C, Roll No- 6 regret my inabilities to continue as a student of your institution owing to the recent shifting of my father. Being a Central Government Service holder my father has been recently shifted from Kanpur to Patna. My family will be shifting there soon thus it is impossible for me to continue studies in your reputed school. My family has therefore decided to enrol me in an institution closer to my new residence.
In this connection, I request you to kindly issue a transfer certificate so I can get admission to the new Institution. I hope and pray you would grant my prayer and oblige thereby.
Thanking You
Yours Truly
Brishti Sen
Class- IX, Sec- C
Roll No- 6
Set 2
Question-2: You are a student of class IX and have to shift from Jodhpur to Vellore due to some reasons. Write an application to the headmaster requesting him to issue a transfer certificate.
Hints: Write about yourself- Reason for the letter-Why are you transferring- Share required information- Thank him for his kind consideration
1B Sardarpura,
Jodhpur- 560037,
June 19, 2021.
To
The Headmaster,
X.Y.Z School,
22 Ballavpura,
Jodhpur- 560042.
Sub: Praying for School Transfer Certificate.
Respected Sir,
With profound respect, I request in your kind honour that I Vikas Gupta Section B Roll Number 32 has been a student of your school writing with an intention of applying for the Transfer Certificate. Unfortunately, owing to my elder sister’s deteriorating health condition my family has decided to shift to Vellore for her better treatment. Therefore I will also not be able to continue in your prestigious institution and have to enrol myself in a new school. Please note I have cleared all of the pending dues and have returned the library books to the concerned department.
In this circumstance, I think you would be kind enough to issue me a Transfer Certificate on an urgent basis due to the unavoidable situation. I shall be thankful to you for this act of kindness.
Thanking You
Yours Obediently
Vikas Gupta
Class- IX, Sec- B
Roll No-32
Set 3
Question-3: You have been selected as a child artist in a daily soap and need to shift your base to Mumbai. Write a letter to the Headmaster of your school requesting him to issue a transfer certificate.
Hints: Share the necessary details- Reason for writing the application- Why you need to transfer- End the letter by thanking him
A/26 Golf Garden,
Kolkata- 700010,
May 10, 2021.
To
The Headmaster,
A.B.C School,
6 Park Street,
Kolkata- 700001.
Sub: Application for transfer certificate.
Respected Sir,
With due respect and humble submission to state that I am Ryan Mukherjee of Class IX, Section A, having Roll Number 25 is a student of your prestigious institution. I would like to inform you that I have been selected by a reputed production house in Mumbai as a child artist in a daily soap. Recently, I will be shifting to Mumbai. As a result, I regret my inability to continue my further education in your reputed school. So I need a Transfer Certificate to get myself admitted to a new school in Mumbai.
I request in your kind to kindly issue me a Transfer Certificate so that I may continue my dream of becoming an actor and also pursuing education side by side. I shall be forever grateful to you for looking into my plea with the utmost consideration.
Thanking You
Yours Sincerely.
Ryan Mukherjee
Class- IX
Sec- A, Roll No- 25
Set 4
Question-4: You are a student of class VII and need to get admission to a new school to avoid transportation issue. Write an application to the headmaster requesting him to issue a transfer certificate.
Hints: Share the credentials- Reason for the letter- Reason to take transfer- Express your gratitude to the recipient of the letter
1/A Whitefield,
Bangalore: 562003,
July 12, 2021.
To
The Headmaster,
A.B.C School,
22 Ball Park,
Bangalore: 562013.
Sub: Request to issue a School Transfer Certificate.
With all due respect, I would beg to inform you that I am Vaibhav Sing of class VII, Section A, Roll Number 30 regret my inability to continue my studies in your respected institution. My father is a government service holder who lives outside the town and my mother is facing problems to manage everything single-handedly. My parents thought it would be better if my brother and I get enrolled in the same school near to our residence so we can manage to commute by ourselves.
I request you earnestly to consider my application and request to issue the school Transfer Certificate so I can get admission to the school within the bounded time. Your immediate action on this matter is highly requested.
Thanking You
Yours Sincerely,
Vaibhav Singh,
Class: VII
Sec: A, Roll No: 30
Use these samples as your guide to write an application requesting him to issue a transfer certificate. You can also tweak and twist the information and use it for your purpose. Give special attention to the opening and the closing phrase and also be careful about the use of punctuation and indentation of the paragraphs. The format of the formal letter is the soul of the entire letter. I hope the session has provided you with a variety of useful information which you can use while drafting a letter to the principal.