Write an Application to the Principal for Not Attending PTM (Parent Teachers’ Meeting)

In today’s article, I am going to show you how to write an application letter to the principal for not attending PTM. The tone of the application letter must be formal as it is written to the principal. Follow the below examples and refer to them whenever you are asked to compose such letters. Shall we begin now?

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Set 1

Question-1: You could not attend PTM as your grandfather fell sick on the same day. Write an application letter to the principal explaining to him why you could not attend PTM.

Hints: Mention your class and section- Date of the PTM- Detailed reason for not attending- Kind request to understand your cause

56, Park Circus,
Kolkata 700089,
April 10, 2021.

To,
The Principal,
Jodhpur Park School,
Dhakuria, Kolkata.

Sub: Informing the reason for not attending PTM

Respected Sir,

I, Sarthak Das, am a student of class XI, section C of your reputed institution. I am writing this letter to inform you that I was unable to attend last month’s parent teachers’ meeting held on 30th March. Unfortunately, my grandfather fell unconscious the same morning the meeting was supposed to be held. My grandfather is 80 years old and it was not possible for my parents to leave him alone in that condition.

He had to be taken to the nearest hospital immediately. I also accompanied my parents to the hospital as I was very concerned for my grandfather’s health. I never miss the PTM and I assure you that this will not be repeated in the future. I kindly request you to understand the problem. I will be highly obliged if you consider my situation.

Yours faithfully,
Sarthak Das ( Class XI, C)


Set 2

Question-2: You have been down with fever and missed the PTM at your school. Write an application letter to the principal explaining to him why you could not attend PTM.

Hints: When was the PTM scheduled- Why you could not join- Your health condition- Doctor’s statements- Your polite request

4B, Gulmohar Road,
Hyderabad 600078,
April 15, 2021.

To,
The Principal,
Orient Public School,
B.P. Lane, Hyderabad.

Sub: Informing the reason for being absent on PTM

Respected Madam,

I, Shakshi Kumar, am a student of class VI section D of your reputed institution. I am writing this letter to inform the reason for being absent from PTM that was held on last Saturday. I have been suffering from a high fever and sore throat for the past week. I could not attend school since Monday. I informed my class teacher as well. My doctor strictly advised me to take bed rest until I was fully recovered from fever.

Although my classmates informed me about the PTM, I could not attend it due to my ailing health. I will resume school once I am totally recovered. Also, my parents will have a discussion with my class teacher about my progress when I am fit to join the school. I kindly request you to understand my situation. I will be highly obliged for your consideration. I have attached the prescription of my doctor to support my statement. 

Yours faithfully,
Shakshi Kumar ( Class VI, D)


Set 3

Question-3: You were absent on PTM as you had a cricket match on the same day. Write an application letter to the principal explaining to him why you could not attend PTM.

Hints: Your class and section- The reason for not attending PTM- Details about your cricket match- Why parents could not attend- Polite request to the principal

56, Old Airport Road,
Bangalore 600078,
April 20, 2021.

To,
The Principal,
Bangalore National School,
C.M. Street, Bangalore.

 Sub: Informing the reason for not attending PTM

Respected Sir,

I, Pawan Khurana, am a student of class IX, section C of your reputed institution. I would like to inform you of the reason for being absent on the day of PTM. I am a student at Green Field Cricket Coaching Center for the last five years. On Saturday, when the PTM was held, I had a match with my coaching center. Hence, I could not attend the PTM. The match was against a team of another center. Our center usually organizes two matches on alternate weeks. The match was held quite far from our place for which my entire family accompanied me. I apologize for not attending the PTM and assure you that it will be not repeated in the future.

I hope you would understand the reason. I will be highly obliged if you consider my situation.

Yours obediently,
Pawan Khurana. (Class IX, C)


Set 4

Question-4: Your parents had to go to the office on the day of PTM and so missed it.  Write an application letter to the principal explaining to him why you could not attend PTM.

Hints: Detailed reason for not attending- Why your parents could not come- Discussion with class teacher- Your regret and kind request to the principal

5C, Sea Link Road,
Mumbai 500089,
April 14, 2021.

To,
The Principal,
High Point School,
Bandra, Mumbai.

Sub: Informing the reason for not attending PTM

Respected Madam,

I, Anouk Mishra, am a student of class VIII, section A of your reputed institution. I would like to inform you that I was absent at PTM last Friday. Both of my parents go to work and it is quite difficult for them to attend PTM on a weekday. Moreover, our school bus also did not agree to come on PTM day. Hence there was nobody to take me to school. My parents informed my class teacher and she has agreed to meet my parents on a separate day to discuss my progress. I deeply regret being absent at PTM. My classmates have given me the necessary information. I kindly request you to understand the genuine issue. I will be highly obliged if you take my situation into consideration.

Yours faithfully,
Anouk Mishra (Class VIII, A)


In this article, I taught you how to write an application letter to the principal for not attending PTM. We all know how important PTM is still there might be several reasons for being absent on that day. Look at these examples and add your own reasons too. Keep in mind the format of a formal letter to score well in the examination. I hope you enjoyed today’s session and found it helpful.

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