Write a Letter to the Headmaster for Leave of Absence

By | June 13, 2022

A leave letter is the application letter written by the parents or the students of a school to the headmaster to notify about a student’s absenteeism in school for a limited period of time. There could be multiple reasons to apply for leave. Read on to find out the reasons.

Three things to consider while writing a Leave Application for school besides maintaining the format.

  • The letter should be unambiguous and to the point.
  • Mention the actual reason for which you are applying for leave.
  • The letter must be free of grammatical and punctuation errors.

Let’s get started with the format of writing a letter for a leave of absence to the headmaster. The samples here can be put into use in most of the plots.

Feature image of Letter to the Headmaster for Leave of Absence

Example 1

Question: You are the eldest daughter of your parents. You need to take them to the hospital for their annual medical check-up. Write a letter to the headmaster of your school for a leave of absence.

Hints: Share the necessary information about yourself- Express the reason for your leave politely-Mention the number of days of your absence-End the letter by thanking him for his time.

4/A Agarpara,
August 5, 2021.

The Headmaster,
X.Y.Z School,
12 Dibrugarh,
Assam- 112465.

Sub: Application for leave of absence for one week

Respected Sir,

With profound respect, I Tamalee Sen student of class X, Section B having Roll Number 32 of your school would like to inform my inability to attend school for the coming week. Being the only child of the family I need to be present at the hospital with my parents for their annual medical check-up. As the hospital is based in Chennai we will be leaving the town on 12th August 2021. As per the hospital authority, we need a time of 5 days to go through the entire procedure and thus will be back in the city on 20th August 2021.

In this circumstance, I think you would be kind enough to grant me a leave of one week on an urgent basis. I shall be thankful to you for this act of generosity.

Thanking You,

Yours sincerely,
Tamalee Sen
Class: X
Sec: B, Roll No: 32

Example 2

Question: You have met with an accident and the doctor has advised you complete bed rest. Write a letter to the headmaster requesting a leave of absence.

Hints: Write your full name and current class placement- Mention the exact reason for writing the letter- State the period you demand to be away from school- Thanks to the recipient for his time and consideration

1/D Valley Park,
August 23, 2021.

The Headmaster,
X.Y.Z School,
25, D.P.Road,

Sub: Application for approval of 14 days of sick leave

Respected Sir,

With due respect, I Vinay Bajaj of class IX, Section A, Roll Number 40 regret my inability to attend school for 14days that is starting from 8th August to 23rd August. Yesterday, while coming back from school our pool car met with an accident and I was badly hurt. Later, in the evening I was taken to a nearby hospital where the doctor dressed my wounds and suggested 14days of complete rest. I was also prescribed ointments and antibiotics for a speedy recovery. I assure you my leave will not affect my studies.

I have attached a copy of the prescription. Kindly approve my application agreeing to my condition and oblige me.

Thanking You,

Yours obediently,
Vinay Bajaj  
Class IX,
Section A, Roll Number 40 

Example 3

Question: Your sister wants you and your parents to be present at her Convocation Programme. Write a letter to the headmaster for one day leave of absence for the said reason.

Hints: Write your name and class details- The reason for the leave- Time period-end the letter on notes of anticipation

32 Phoneix Road,
Pune- 462211,
June 01, 2022

The Headmaster,
X.Y.Z School,
2 Bund Garden Road

Sub: Praying for one day’s leave.

Respected Sir,

I am Deepti Saini of Grade VIII, Section D, Roll Number 15 of your school. This is to inform you that, my sister has graduated from a reputed University of Pune and the esteemed institution has arranged a convocation party on 5th June 2022. My sister earnestly wants us to be there and I also wholeheartedly wish to attend the party to celebrate her success. Therefore I couldn’t be able to attend school on the aforesaid date.

I hope and pray you would be kind enough to grant me a one-day leave. I shall be very grateful to you for this favour.

Thanking You,

Yours sincerely,
Deepti Saini
Grade VIII, Section D
Roll Number 15

Example 4

Question: Your father has returned home after almost a year. Your family is planning a week-long trip. Write a letter to the headmaster for the leave of absence.

Hints: Write your name and share necessary credentials- Reason for being absent- The date you will be away from the school- Date of rejoining- Thanks for considering your

B/14 Park Circus,
Kolkata 700019,
April 5, 2022

The Headmaster,
X.Y.Z School,
AOC Ballygunge,
Kolkata-  700019.

Sub: Application for a week of leave of absence

Respected Sir,

With due respect and humble submission to state that I a Mayuri Pathak of Class IX, Section D, Roll Number 16 is a student of your school. Due to the Covid scenario, my father was not able to visit us for 1.5 years. Finally, he has flown down to us this month. We all are planning to visit our grandparents who live in Siliguri to spend a week with the family. Therefore I regret my incapability to attend school from 14th April to 21st April. I assure you I will be attending classes regularly going forward.

I shall be grateful to you if you provide me with the approval on my leave request.

Thanking You,

Yours sincerely,
Mayuri Pathak,
Class IX,
Section D, Roll Number 16.

I have covered everything mandatory to write an application to the headmaster for leave of absence. While writing the application as a student follow the exact format. I hope after this you are left with no doubts. If you still have any questions write them to us. We are here to assist you.

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Category: Application Writing

About Suprity Acharyya

Suprity Acharyya is the content lead of English Compositions, she has completed graduation in English Literature from North Orissa University, and also hold a Master degree in MSW from IISWBM, Kolkata.

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