A formal letter is a letter written for official purposes, such as order confirmation letters, complaint letters etc. You should maintain a professional tone while writing a formal letter. Formal letters are great tools to communicate ideas effectively.
I have explained step by step how to to write a formal letter in the following four sample letters.
Example 1
Question: Due to water stagnation in your locality, the number of dengue cases has increased drastically. Write a letter to the editor about the spreading of dengue in your locality.
Hints: Spread of dengue in your locality-Stagnant water everywhere-Keep the surrounding clean-Awareness Campaign-Ask citizen to cooperate with the government.
12 Vrindaban Garden
Chennai-445104
July 5, 2021
To
The Editor
The Statesman
Chennai-445114
Subject: Spreading of Dengue due to stagnation of water in the locality
Sir
I am writing to you to draw your attention to the spread of Dengue in my locality. There has been a significant increase in the number of cases of Dengue in the last few days.
I would like to tell the authorities that the stagnant water should be cleaned at every corner of the road so that to prevent the number of cases of Dengue from growing. It is the responsibility of each and every one of us to cooperate with the government for a secure future. The health department has issued a statement to be vigilant with disease prevention and be sure to clean our homes on a regular basis. Being responsible citizen it is our duty to keep the surroundings clean and prevent diseases. Like the health department is providing awareness in our locality about the spreading of diseases, it is also our duty to follow their instructions and be cautious about the spread of diseases.
I hail your effort to publish the letter urging the govt to tackle the situation. The government must immediately come up with mosquito control measures. As a citizen, we should come forward and spread words of awareness to save our city from the clutches of the dengue virus.
Yours Sincerely
Nita Iyer
Example 2
Question: With monsoon comes the danger of dengue. As a responsible citizen write a letter to the editor of a newspaper about the spreading of Dengue and offer your valuable suggestions on how we can fight the disease.
Hints: Onset of the monsoon- Chance of Dengue- A suspected case of dengue-Measures to be taken-Request the authorities to take necessary steps.
E/11 Park Circus
Kolkata- 700020
July 10, 2021
To
The Editor
The Telegraph
Kolkata- 700001
Subject: Measures to take to prevent the spread of Dengue
Sir
Through the columns of your esteemed daily, I wish to voice my opinion about, the population of mosquitoes being tremendously increased, which brings along with it, the spread of dengue.
As the monsoon has arrived in India and mosquitoes are breeding at every corner of the city, people have to take precaution. The other day patient with a suspected case of dengue was admitted to the hospital. It’s high time we took steps to prevent our children from contracting the disease. So it’s time we cleaned the surroundings, reduced the concentration of water elements in stagnant forms and take care to keep the surroundings clean. Fogging or spraying of larvicide must be taken up by the municipality as mosquito control measures.
I am writing in order to request that the concerned authorities, increase awareness about the dangers of dengue fever and urge all the citizens to take necessary precautions in order to protect their families from this serious illness.
Yours Sincerely
Amrita Banerjee
Example 3
Question: All drains and open water sources in your locality are overflowing increasing the chances of the spread f dengue. Write a letter to the editor about the spreading of dengue in your locality and how can we check it.
Hints: Rise in dengue cases-causes contribute to the spread of the disease-Number of dengue cases-Inefficiency of the authority-Request the government to take measures.
E/11 DLF Block
Kolkata- 700102
July 21, 2021
To
The Editor
The Telegraph
6 Prafulla Sarkar Street
Kolkata- 700001
Subject: Inefficiency of the authority attributes to spread of dengue in DLF Block.
Sir
Through the columns of your esteemed daily, I would like to express my grave concern about the spread of dengue in our locality.
Dengue cases are on the rise in our locality. All drains and open water sources are overflowing and overflowing garbage makes matters worse at this time of the year. I think we should come together as a community and get the issue sorted as soon as possible. In the past two months at least 25 confirmed cases of dengue have been reported in the city. We had been asking for better public awareness and precautions, but it’s unfortunate that we are still waiting for a solid plan. It’s time to get serious about this issue as it poses a threat to all of us.
On behalf of the residents of D.L.F Block, I am requesting the concerned authorities to step up to resolve the issue before the situation gets worse. As a citizen, we should also come forward to create awareness among the people.
Yours Sincerely
Rajat Mehta
Example 4
Question: Being a responsible student, and citizen of the state write a letter to the editor about how we can reduce the chance of spreading locality in your locality.
Hints: Fear of dengue fever-What is dengue-Ho it is spread-Symtomps-Measures to be taken-Awareness Campaign- Interference of the Government.
A1, Mahabalipuram
Tamil Nadu- 254501
July 15, 2021
To
The Editor
The Statesman
Tamil Nadu
Subject: Awareness Drive against the spread of dengue.
With the dengue fever engulfing a number of states, many people are worried about it. Please allow me to focus through the columns of your esteemed daily on how we can reduce the chances of spreading dengue in our city.
With the onset of the monsoon season, mosquito activity is increasing. The Aedes aegypti mosquito responsible for transmitting Dengue and Chikungunya breeds in stagnant water. It gets agitated by any physical disturbance of its breeding grounds or water container. So it is essential to constantly remove debris and upturn containers so that they are not able to breed and multiply. We should try wearing full sleeve clothes Mosquito repellents containing DEET or picaridin should be used before going outside, If you have a fever, rash, joint pain headache or any other symptoms, contact the doctor immediately. Although dengue fever is not usually fatal, there may be complications that can cause death in extreme cases.
I would like to request the government to held awareness campaigns against dengue in local clubs and school at a regular interval. We need to help educate our neighbours and friends about the dangers of Dengue in order to protect ourselves and those we care about
Yours Sincerely
Ananya Deshmukh
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