Write a Letter to the Municipal Commissioner about the Insanitary Condition in your Locality


Public sanitation is always an important part of every city’s daily life. Local administrative bodies like Panchayats and Municipalities are responsible for the effective management of public sanitation. Responding to people’s queries, addressing public issues are a part of the job of these local administrative bodies.

The utmost importance of this issue makes this a potential topic for your next English comprehension test. In this session, you will learn how to write a proper official letter to the municipal officer on any issue related to public sanitation. 


Example 1

Question: The tap water quality in your school area has been very poor nowadays. Write a letter to the local municipal officer of your school area explaining the issue in detail and ask for a permanent solution. 

Hints: High water consumption- Dedicated supply line- Construction work under progress- Dedicated line damaged and an alternative established- Water supply isn’t regular and adequate- Muddy and cloudy water- Request for solution

Nabinumar Bose Sarani, Azad Nagar
Kolkata: 700114


September 11, 2021

The Officer-in-Charge 
Kolkata Municipal Corporation
7/11 Chandrakona Road
Kolkata: 700002

Subject: Bad water quality has become a headache of school-life


I am a student of class 10 from Azad Nagar Boys’ High School. Today I am writing this letter to you to let you about an issue we are recently facing regarding the water supply in our school.

In our school, water used to be supplied through a dedicated pipeline directly from the Tala water facility. For containing around 1400 students and 100 teachers and non-teaching staff, the water consumption of our school is quite high compared to other institutions.

But recently as a bridge is being constructed and the dedicated supply line got somewhat damaged due to the construction work, an alternative line has been established by the corporation. But through that alternative line, the water supply in our school is not as regular and adequate as required. Moreover, the water we get through that supply line is often cloudy and even muddy sometimes. 

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So, through this letter, I want to request you to look into the matter immediately and ensure a proper and quality water supply to our school. 

Yours Sincerely,
Animesh Banerjee

Example 2

Question: In your residential area, you are recently facing an issue of sewage overflow. Write a letter to the officer of the local municipality complaining about this issue and look for some immediate solution. 

Hints: Sewage overflow after monsoon- Irregular sewage cleaning and lack of public awareness- Uncovered drains and damaged pipes- Lanes and streets get flooded- Mosquitos and seasonal diseases- No actions from the municipality- Request for solution 

2/61 Hridaypur
North 24 Parganas, West Bengal

June 23, 2021

The Officer-in-Charge
Barasat Municipality
Gupta Colony, Barasat
West Bengal 700124

Subject: Sewage overflow has become a norm after every monsoon


I am a resident of the Hridaypur area that comes under Barasat Municipality. This letter to you is intended to explain our problem of sewage overflow that we face every year after the monsoon season. 

Sewage is a very important part of public sanitation and quite vital for public hygiene. In our locality, we have to deal with the problem of sewage of overflow every year after the monsoon season. This is due to the irregular cleaning of the sewage and lack of public awareness about sewage usage.

Moreover, the sewage pipes are damaged in man areas and many drains are still uncovered. That’s why after every monsoon our streets and lanes get flooded with dirty sewage water. As side effects, every year this time we have to deal with tremendous problems of mosquitos and other seasonal diseases. We have written to the municipality many times before but no action was taken in this regard. So inevitably, this year is no exception as well.

Now again, I want to earnestly request you take immediate steps to save us from this miserable condition.

Yours Sincerely,
Rahul Chandra Dhar

Example 3

Question: You’re recently facing serious problems in your area due to inadequate garbage bins. Write a letter to the officer of your local municipality explaining the issue as it is and request some solution to it.  

Hints: Inadequate garbage bins compared to population- No regular garbage collection- Bins overflow- Sanitary napkins, dressing bandages- Dirty streets, sewage blockage- Enters houses in monsoon- Request for solution

55C Nabin Maira Road, Uttarpara

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February 18, 2021

The Officer-in-Charge 
Hooghly Chinsurah Municipality
Mahendra Mitra Road, Pipulpati
West Bengal 712103

Subject: Inadequate garbage bins are leading towards unhygienic sanitation


I live in 55C Nabin Maira Road, Uttarpara, and today writing this letter to you to express my concern over a sanitation problem we are facing in our local due to inadequate garbage bins.

In our locality, we have only 3 dedicated garbage bins installed from the municipality. But the overall population of our area is more than 2000. Compared to the population, the number of garbage bins is not adequate at all. Moreover, there’s no regular garbage collection from the municipality as well.

As a result, we often have to witness the garage bins overflowing. Those garbages make our streets dirty, block the sewage, and most importantly in monsoon season, enter our house with the dirty sewage water. Due to the lack of proper management of those garbage bins, we have to live in miserable conditions. Waste products like sanitary napkins, dressing bandages, etc are primary among those garbages. 

So, through this letter, I want to request you to install an adequate number of garbage bins in our area and manage the garbage collection procedure properly.

Yours Sincerely,
Md Safiur Rahman

Example 4

Question: You need a public toilet on the busy main road of your area. Write an application to the local municipal officer of your area explaining the reasons behind your need. You can make use of the following hints provided below. 

Hints: Busy area- Highway nearby- No public toilet- People defecate openly- No regular cleaning- Nasty smells- Unhygienic condition- Need for public toilet- Request for action

6/305/1, South Station Road,
Kolkata: 700110

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December 11, 2020

The Officer-in-Charge 
Panihati Municipality
Kolkata: 700110

Subject: Immediate need for a public toilet


I am a resident of Sodepur south station road, writing this letter to you today on behalf of our locality’s people to express our need for a public toilet in our area.

I want to bring under your kind concern that our locality is one of the busiest areas of Sodepur. As the Kalyani Highway is nearby, thousands of cars and people travel through the road adjacent to our locality. But despite this utmost importance of our locality, there is not a single public toilet is available in our area. As a result, most of the people traveling through the road, defecate openly on the side of the road.

Most of the time, those areas are not cleaned often and bad smells come to our houses. This is leading to a very unhygienic condition with time. That’s why a dedicated public toilet has become very necessary for our locality. 

Through this letter, I want to request you to look into this matter and build a public toilet beside the main road specifically dedicated to the travelers and restore the public hygiene in our area.

Yours Sincerely,
Nikhilesh Ghosh

That was all about our presentation on writing official letters to the municipal officers in the context of sanitation. In the session, I have tried to discuss every basic part of public sanitation for four different aspects.

Hopefully, after going through this session, you will be able to write such a letter yourself without any further doubts. If you still have any, put them in the comment section below. I’ll address them as soon as possible. Moreover, if you have liked our initiative don’t forget to let us know your valuable opinion through some quick comments. You can also check out our website for more interesting sessions. 

Thanks for being with us. See you again, soon.